Executive Assistant To The Ceo (Solar Energy Company) – Nicole Sinclair Consulting

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The  Executive Assistant provides executive support in a one-on-one working relationship. would   serves as the primary point of contact for internal and external entities on all matters pertaining to the CEO. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive schedules  and   oversees special projects. The indidual must have a consulting background and have good financial and presentation skills.

Responsibilities

  • Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
  • Communicates directly, and on behalf of   CEO, with Board members, staff, and others, on matters related to CEO’s function
  • Research, prioritizes, and follows up on incoming issues and concerns; Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the CEO office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

 

Board Support and Liaison

  • Serves as the CEOs  administrative liaison to the  board of directors
  • Maintains discretion and confidentiality in relationships with all board members
  • Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
  • Prepare financial analysis on behalf of the MD; handle presentations on behalf of the CEO
  • Participates in official meetings as requested, alongside or un behalf of the CEO
  • Follows up on official contacts made by the CEO and supports the cultivation of ongoing relationships

 

Competency/Skill/Requirements

  • Minimum education  –  1st degree from a reputable university
  • A masters degree will be an added advantage
  • Minimum of 5-7 years work experience, preferably a senior analyst from either KPMG, PWC or Deloitte
  • Having an administrative background or additional experience as a personal assistant will be a strong advantage
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.

 

Personal attributes

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity •
  • Highly resourceful team-player, with the ability to also be extremely effective independently •
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response •
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment •
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions

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