Risk Independance & Legal Vacancy At Deloitte, South Africa

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Deloitte is the largest private professional services network in the world. Every day, approximately 264,000 professionals in more than 150 countries demonstrate their commitment to a single vision: to be the standard of excellence, while working towards one purpose – to make an impact that matters. 

 
About the Division
Our Corporate Finance team specialises in taking facts and figures and then adding insight and expertise to maximise value and impact for our clients. Our integrated approach means our clients enjoy ‘one point of call’ that encompasses every aspect of a transaction. 
Main Purpose of Job:
 
Minimum Qualifications:
 
National Diploma in relevant function (3 years)
 
Desired Qualifications:
Degree
 
Minimum Experience:
5+ years’ experience in a similar role
 
Desired Experience:
Experience preferably working in a similar capacity
 
Strategic Impact
Under supervision, completes standard basic tasks that impact delivery of the broader team in relation to overall strategy of the service area
 
Budgets / Profitability
Effective use of time, equipment and resources
 
Differentiators for this specific role
 
Executive Secretary Functions  
  • Assist the Reputation and Risk Leader (RRL) with the yearly claims sweep process
  • Assist the RRL with the collation and recording of risk responses for reporting to Global on an annual basis
  • Taking and transcribing of meeting minutes
  • Transcribing of legal documents
  • Monthly expense management for Directors
  • Deals with day-to-day matters (including but not limited to attending to RIL’s travel arrangements; attending to RIL’s payments and invoices; formatting legal documents and presentations; attending to printing, indexing, filing) on behalf of managers/senior managers/directors to allow their focus to be on achievement of strategic objectives
     
    Emails
  • Tracking urgent emails and advising Partner/Director on the required action.
  • Manage incoming and outgoing mail.
     
    Scheduling
  • Anticipate requirements in diary for tasks other than meetings.
  • Effectively schedule and manage internal and external meetings.
  • Confirm all appointments well in advance.
  • Set well-timed reminders for all appointments.
  • Take account of venue, travel and meeting intervals.
  • Take into account time for meetings and venues when organising travel arrangements.
     
  • Ensure accurate understanding of the instruction conveyed by the Partner/Director when requested to organise appointments by using effective listening and questioning skills.
  • Ensure accurate understanding of the instruction conveyed by the Partner/Director when requested to organise travel arrangements.
  • Anticipate and discuss with Partner/Director any other requirements.
  • Typing and formatting of documents, reports and presentations.
  • Assisting Partner/Director with the formatting of their reports.
  • Managing all telephone calls through effective listening and questioning.
  • Timely relaying of messages to the appropriate people and follow-up when necessary.
  • Typing of transcriptions when required.
  • Manage stationery supplies for self and Partner/Director.
  • Managing follow ups on IT queries for Partner/Director
  • General administrative responsibilities, filing, faxing, printing, binding and photocopying.
  • Processing of purchase orders and invoices for expenses incurred by Partner/Director
  • Completing timesheet for Partner/Director
  • Payment requisitions
     
    Meetings
  • Booking appropriate meeting rooms and required equipment to be used timeously.
  • Booking of meals for meetings hosted by Partner/Director.
  • Arranging parking at off-site meetings.
  • Preparing agendas for meetings.
  • Preparing reference material.
  • Recording minutes at meetings, typing and distributing them.
  • Timely follow up on action items after all meetings.
  • Arranging teleconferences and videoconferences.
     
    Events
  • Coordinating and contributing to events by organising and assisting various teams, as required
  • Organising catering.
     
    Research & Filing
  • Effective use of macro and micro search engines for client and internal research
  • Keep track of new and existing contacts by updating contact lists.
  • File and retrieve all documents electronically.
  • Manage filing system on a daily basis.
     
Talent Standards – Support Staff Capabilities:
Living our Purpose:        
Builds own understanding of our purpose and values; explores opportunities for impact
Talent development:      
Demonstrates commitment to personal learning and development; understands his/ her potential role as a brand ambassador
Performance drive:         
Understands expectations and demonstrates personal accountability for keeping performance on track
Influence:       
Focuses on developing effective communication and relationship-building skills
Strategic direction:        
Seeks to understand how their daily work contributes to the priorities of the team and Deloitte Global
 
Professional Capabilities
Knows the business and industry:      
Knows how member firm business works and keeps up-to-date on industry activities, marketplace trends and leading practices
Manages to results:        
Takes responsibility for assigned areas and contributes to the successful realization of common goals
Manages and executes projects:        
Prepares and manages work plans to ensure efficient and timely completion of work
Solves problems:  
Identifies and solves problems objectively using analysis, experience and judgment
Manages quality and risk:        
Understands and applies quality assurance and risk management procedures in all areas of work performed
Manages change and ambiguity:
Is adaptive and flexible in the face of change and ambiguity
 
Technical Competencies
•   Basic knowledge of the standardised routines of the role
•   Basic knowledge of Outlook and programs relevant to the role
•   Competent in full suite of MS Office and any other programs relevant to role
•   Good typing skills
•   Good communication skills
•   Competent in English communication, both written and verbal
•   Numeracy skills
•   SAP experience will be beneficial
 

Behavioural Competencies

•   Communicates effectively both in writing and verbally
•   Good interpersonal skills
•   Keen to learn
•   Focuses on delivery
•   Is adaptable
•   Ability to solve basic problems related to specific tasks
•   Basic understanding of business
•   Professional demeanour
•   Displays initiative
•   Planning and organisational skills
•   Seeks guidance on priorities
 
In the Republic of South Africa, Deloitte operates as Deloitte & Touche. Deloitte & Touche is a part of Deloitte Africa. Deloitte Africa is a member of Deloitte Touche Tohmatsu Limited (“DTTL”), a UK private company limited by guarantee.
Requisition code: ZA157512SM
For more details click Here

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